Pretoria Radio Flyers

Constitution

(As amended up to and including the AGM held on 10th September 2016)     

  1. NAME

The name of the Club shall be PRETORIA RADIO FLYERS (hereinafter referred to as The Club).

  • OBJECTS

2.1  The objects of The Club shall be to form a friendly association of Model Flyers, to promote model flying and the interests of persons engaged therein and, without derogating from the generality of the afore going, to:

  • Provide facilities for its members to participate in model flying at club, regional, provincial, national and international level;

(b)   Advance the sport of model flying;

(c)   Co-operate with clubs, associations and organizations which have interests similar to the interests of The Club.

  • LEGAL CAPACITY

The Club shall be a body corporate, not for gain, with perpetual succession and capacity to acquire rights and incur obligations independent of its members. All assets, funds or property of The Club shall be held or registered in the name of The Club as a corporation at law. All the income of The Club shall be applied solely towards the promotion of its objects and no portion thereof shall be paid or transferred directly or indirectly to any member or members, provided that nothing herein contained shall prohibit the payment of bona fide remuneration to any servant of The Club or to any member in consideration of any service actually rendered to The Club.

  • LEGAL PROCEEDINGS

The Club shall have the power to sue or be sued in its own name and the authority to institute or defend legal proceedings shall be signed by the Chairman and Secretary, who shall have the power to represent The Club in all such proceedings.

  • LIABILITY OF MEMBERS

The liability of every member shall be limited to the amount of subscription and insurance premium due by such member in terms of Clauses 10 and 11 of this Constitution, and unpaid, and beyond this no member shall be held personally liable for any debts of The Club.

  • POWERS
  • For the furtherance of its principal objects The Club shall have the power:

(a)  To open and operate banking and other accounts;

(b)   To draw, make or accept, endorse, negotiate, and execute cheques, promissory notes, bills of exchange and other negotiable instruments;

(c)   To invest or employ in such manner as The Club shall deem fit, such “funds” which are not immediately required by The Club;

(d)   To lend money or other assets to such persons and on such terms and conditions as The Club may deem fit either with or without security;

(e)   To borrow or raise money;

(f) To secure the payment of money or the performance of any obligation of The Club in such a manner as The Club shall deem fit;

(g)   To accept donations, gifts, bequests and benefits of whatever nature or kind;

(h)  To purchase, take on lease or exchange, hire or otherwise acquire any movable or immovable property, corporeal or incorporeal, rights or privileges;

(i) To improve, develop, manage, sell, exchange, lease, donate, subdivide, consolidate, dispose of, turn to account or otherwise deal with all or any part of the property and rights of The Club;

(j)  To appoint subcommittees to investigate report on and promote matters referred to them and to revoke any such appointment;

(k)   To appoint and dismiss any officials, agents and employees and to determine and pay their remuneration;

(l) To conduct any lawful business solely for the furtherance of the objects of The Club;

(m)  To make rules and by-laws not inconsistent with the provisions of this constitution;

(n)  To take such disciplinary action against a member as may be considered desirable in the interests of The Club;

(o)   To generally do all such acts and things as are incidental to the attainment of The Club’s objects.

  • MEMBERSHIP

7.1  Membership shall be of the following type:

  • Ordinary membership
  • Student membership
  • Junior membership
  • Temporary/Day membership
  • Courtesy membership
  • Pensioner membership
  • Life/Fixed Term membership
  • Honorary Life membership
  • ORDINARY MEMBERSHIP

Ordinary membership shall consist of and be limited to persons interested in Radio Control Flying and shall be decided upon by the Committee on application in writing.  Members may be accepted by the Committee subject to the provisions of Clause 8.

  • STUDENT MEMBERSHIP

Student membership shall consist of and be limited to persons who are bona fide full-time students at a University or Technicon, and are interested in Radio Control Flying and shall be decided upon by the Committee on application in writing. Members may be accepted by the Committee subject to the provisions of Clause 8.  Student Members shall be entitled to all the benefits of Ordinary Members save that they shall have no vote at meetings of the Club.

  • JUNIOR MEMBERSHIP

Junior membership shall consist of and be limited to all persons under the age of eighteen years interested in Radio Control Flying and shall be decided upon by the Committee on application in writing. Members may be accepted by the Committee subject to the provisions of Clause 8. Junior Members shall be entitled to all the benefits of Ordinary Members save that they shall have no vote at meetings of the Club.

  • TEMPORARY/DAY MEMBERSHIP

         Non-members of The Club who wish to fly at The Club must pay a landing fee, as     determined by the Committee, before being allowed to fly.

       The landing fee is valid only for the current day and is not transferable. A person       may only make use of this facility on three occasions in any one Club year.

(e)  COURTESY MEMBERSHIP                                                                                                 

       Courtesy membership may be extended by the Committee to accommodate                 membership types and conditions not previously defined in this document. Such members shall have no vote at any Club meetings.

(f)   PENSIONER MEMBERSHIP

 Pensioner is defined as a person over the age of 65years and a member of PRF for 10 (ten) consecutive years.

(g)  LIFE MEMBERSHIP/FIXED TERM

       Life or Fixed term membership may be purchased by a member in good standing under specific terms and conditions as set out by the Committee.

(h)  HONORARY LIFE MEMBERSHIP

Any person that The Club wishes to honor may be elected as an Honorary Life Member by a two-thirds majority of votes at an Annual General Meeting.  Honorary Life Members shall be entitled to all the benefits of Ordinary Members including the right to vote at meetings of the Club. The number of Honorary Life Members shall not exceed ten percent of the total membership. Further; a member on reaching 70 years of age, and being in good standing with the Club for 10 years shall in the next financial year be deemed a paid up Honorary Life Member.

  • CONDITIONS OF ACCEPTANCE

All persons accepted by the Committee only become members on payment of the correct subscription and joining fees. The Committee shall have the right to refuse membership without assigning any reason for such refusal. All persons accepted by the Committee shall serve a period of three months probation before becoming full members. The Committee may cancel an applicant’s membership during this time without assigning any reason for such refusal. Membership and joining fees of the person so refused will be refunded as laid down in Clause 9.2 of this Constitution.

It is further required that all PRF members are in good standing with the South African Model Aircraft Association (SAMAA).

9.   CESSATION OF MEMBERSHIP

  • Membership shall cease on the happening of any of the following events:
  • Failure to pay subscriptions within thirty days after such omission has been notified by the Secretary by letter/email to such member at his last known address;
  • During the probation period of new members as decided by the Committee;
  • Upon receipt of a written resignation;
  • Upon membership being terminated in terms of Clause 18 of this constitution.

9.2 In the event of cessation of membership, as contemplated by Clauses 9.1(c) and (d) of this Constitution, such former member shall forfeit to The Club all monies      paid. In the case of Clause 9.1 (b) all membership and joining fees will be refunded           with the exception of twenty five percent of the membership fees.

10.   SUBSCRIPTIONS

10.1    The subscription for Ordinary, Junior and Student members shall be determined at the Annual General Meeting. The subscription shall be payable on admission to membership and thereafter within thirty days of the commencement of the Club year. Members joining after the commencement of The Club year shall have their subscription reduced in a manner as decided by the Committee.

10.2    New Members shall pay a joining fee when joining The Club. This joining fee shall be decided at the Annual General Meeting. The full amount of the joining fee shall be payable no matter what time of year the person is admitted.  If an applicant is a former member of The Club, the joining fee may be waived/adjusted at the discretion of the Committee.

10.3   In the event that a new applicant is an immediate family member of a paid-up member the joining fee shall be waived.

  1. No subscription shall be payable by a Life Member, an Honorary Life member or a Courtesy Member of the Club.
  1. The subscription fee for Pensioners shall be half of the Ordinary membership fee.
  1. While the Club is located on the land belonging to Rietvlei Nature Reserve, each member is required to join the Friends of Rietvlei.  The annual membership will be collected along with Subscription Fees each year.

11.  INSURANCE

It shall be the duty of every member to participate in the Public Liability Insurance of The Club. The premium of the Public Liability Insurance shall be incorporated in the annual subscription fee. The cost of the premium for Honorary Life members shall be borne by The Club.

12.  CLUB YEAR

The Club and Financial year shall commence on the first day of September in every year and shall terminate on the last day of August of the following year.

13.  POWERS AND DUTIES OF THE COMMITTEE

13.1    All the powers of The Club shall be vested in the Committee that consists of a minimum of five (5) members elected at the AGM plus an appointed (not voted for at the AGM) Administrator and a Site Manager. A Chairman will be then selected from the appointed committee by the newly appointed committee.

13.2    The Committee shall have the full power and responsibility to manage all the business and affairs of The Club and shall in all things act for and in the name of The Club, and shall give effect to the provisions of this Constitution and all instructions of every Annual or Special General Meeting of The Club and shall apply itself to the attainment and advancement of the objects of The Club.

13.3   The Committee shall be empowered to delegate to sub-committees the powers of the Committee relating to the matters and objects for which the sub-committees are appointed. Members of such sub-committees need not be members of the Committee.

  1. The members of the Committee shall have the right to co-opt a member of The Club      to fill a casual vacancy occurring during its term of office, provided that if more than      half the members of the Committee resign the remaining members shall forthwith call a Special General Meeting of The Club for the appointment of members to fill the vacancies thus occurring.

13.5   The Committee shall meet at such intervals and at such a place as the Committee or the Chairman may determine, provided that it shall be the duty of the Chairman to ensure that at least one meeting is held every three calendar months. Any member of the Club may submit an item for discussion or request attendance at these meetings.      

13.6   In the event of the Chairman ceasing to be a member of The Club, the Vice-Chairman shall assume the office of Chairman until the Annual General Meeting.

13.7    Five members shall form a quorum at any Committee meeting.

13.8    The committee may dismiss a Committee member by invoking clause 18 of this Constitution and in the event of any Committee member failing to attend three consecutive meetings without good reason (as determined by the committee) he shall ipso facto cease to be a member of the Committee, whereupon the remaining members of the Committee shall co-opt a member in his stead.

13.8.1 A committee member that has been dismissed or his position within the committee terminated, with reference to Clause 18, such a person should not be eligible for re-election or re-appointment again or for a period determined by the committee but not within a 3 year period.

13.9    Any changes to the composition of the Committee shall be communicated to all the members as soon as practicable.

13.9.1 If any committee member resigns on his/her own accord, during his period of tenure/appointment, for reasons within his control (not including or example, work related issues or family commitments etc) such a person, irrespective of the position held within the committee, shall not be eligible for re-election or re-appointment again or for a period determined by the committee, but not within a 3 year period

13.10  Where additional necessary expenditure exceeds 5% of total budget, operating or capital, the committee shall convene a Special General Meeting to authorize such expenditure.

14.     PROCEDURE FOR ANNUAL AND SPECIAL GENERAL MEETINGS

14.1    The Annual General Meeting of The Club shall be held during the month of September in each year on a day, time and place decided upon by the Committee.

14.2    The Committee may call a Special General Meeting and the Committee shall be obliged to call such meeting within one month of receipt of written request to do so by at least ten members of The Club. Such request shall specify the matter or matters for which the meeting is requested and deal exclusivelywith such matters.

14.3 TheSecretary Club Administrator shall either e-mail or post written notice of the Annual or Special General meeting to each member, in good standing, of The Club at least twenty-one days prior to such meeting. Such notice shall be addressed to each member’s last known address and shall specify the business to be conducted at the meeting.

14.4 A member who wishes to have an item placed on the Agenda of the Annual General Meeting shall notify the Secretary Club Administrator in writing at least seven days prior to the date set for the AGM.

14.5 Ten members shall form a quorum at any meeting of the general members of The Club.

14.6 If within half an hour from the time appointed for the meeting, a quorum is not present, the meeting shall stand adjourned and the Ordinary members in attendance shall be empowered to call a subsequent meeting at which the members present shall form a quorum. Such subsequent meeting shall take place within fourteen days at such time and place as shall be decided upon by the members in attendance.

14.7 The Annual General Meeting shall elect a Chairman and a minimum of sixfive committee   members each year.The full committee will in turn select the appropriate office bearers at their first committee meeting as per clause 13.1.

15.    VOTING

15.1    Except as otherwise provided in this Constitution, matters put to the vote at any meeting, including a Committee meeting, shall be decided by the vote of the majority of members present and voting. Voting shall be by show of hands unless a poll is demanded by at least two members.

  1. At any Annual or Special General Meeting every ordinary, life/fixed term, and honorary life member of The Club shall have one vote.

15.3    It shall be the prerogative of the Chairman to preside at all Club and Committee             meetings. In the absence of the Chairman, the Vice-chairman will preside at the       meetings, or the members present and forming a quorum shall elect a Chairman of such meeting.

15.4   At a meeting of the Committee each member of the Committee shall have one vote.

15.5    At all meetings the Chairman shall have a casting vote in addition to his deliberative vote.

15.6    Proxy votes will not be allowed at any Club meeting.

16.     DUTIES OF THE SECRETARYCLUB ADMINISTRATOR

       The duties of the Secretary Club Administrator shall be:

  • To keep on record the complete minutes of all proceedings of Annual and Special General Meetings and of the proceedings of Committee meetings; and make available on request those minutes to any member of the Club as soon as practicable.
  • To keep a register of the members of The Club;
  • To carry out all clerical work;
  • To keep proper records of the distribution of all or any trophies or badges, and of the stock or property of whatever nature or kind belonging to The Club;
  • To issue such notices to each member as are deemed necessary by the Committee to keep members abreast of matters relating to the activities, objects, interests and business of The Club;
  • To notify members of competitions, excursions or functions being organized by The Club, body or association and to which The Club is invited.

17.    DUTIES OF THE TREASURER

          The duties of the Treasurer shall be:

  • To collect and deposit all monies received in a manner and at such institutions as decided upon by the Committee and to make payments in accordance with the directions of the Committee;
  • To keep proper records of the transactions of The Club for all monies received and expended on behalf of The Club, as approved in the budget by the AGM provided that he shall be exempted from the responsibility for monies received or appropriated by sub-committees of which he is not a member;
  • To table, at each Annual General Meeting, a financial statement of the affairs of The Club and a properly formulated operating and capital budget for the next term.
  • To make available on request by any Club member full details of the accounts.

18.  DISCIPLINARY ACTION

          (a)     Any member whose conduct in the opinion of the Committee is inimical to the interests of The Club shall be liable to expulsion by a three-fourths majority of the Committee, subject, however, to a right of appeal to the Annual General Meeting whose decision shall be final and binding upon the member concerned;

In the event of three-fourths of the Committee deciding to expel any  member in terms of this Clause, such member shall be given an opportunity of appearing before the Committee at its next meeting and of presenting his defense and in the light thereof the Committee may decide to revise its decision to expel such member;

Should the Committee adhere to its decision and should the member elect to appeal to the Annual General Meeting he shall convey his decision so to appeal to the Committee within twenty days after having been advised of his expulsion, but until his appeal is heard he shall not be entitled to participate in any activity of The Club.

19.    INTERPRETATION OF THE CONSTITUTION

Should the interpretation of any clause or sub-clause of this Constitution, or any rules or By-Laws promulgated in terms of Clause 6.1(m) of this Constitution be in doubt, the decision of the Committee shall be final.

20.AMENDMENTS TO THE CONSTITUTION

20.1  No alterations, amendments, or additions to this Constitution shall be made or adopted except by resolution passed by two-thirds majority of the members present, and entitled to vote, at an Annual General Meeting or a Special General Meeting called for that purpose, provided that notice of the proposed amendment appears on the Agenda of the meeting.

20.2  The Secretary Club Administrator shall e-mail or post written notice and details of the proposed alteration, amendment or addition to each member at his last known address, at least twenty-one days prior to the meeting.

21.    DISSOLUTION

21.1  The Club shall only be dissolved by a resolution passed by a two-thirds majority of the members present and entitled to vote, at an Annual General Meeting or a Special General Meeting called for that reason;

21.2  The quorum for such meeting shall be at least one-third of the total number of members who are entitled to vote;

21.3  Notice of such meeting shall clearly state that the dissolution of The Club and the disposing of its assets will be decided; 21.4    If there is no quorum at such a meeting the meeting shall be adjourned in accordance with and in terms of the provisions of Clause 14 of this Constitution and when it is resumed it shall finally decide with an ordinary majority vote irrespective of the number of members in attendance

21.4  If there is no quorum at such a meeting the meeting shall be adjourned in accordance with and in terms of the provisions of Clause 14 of this Constitution and when it is resumed it shall finally decide with an ordinary majority vote irrespective of the number of members in attendance.